Connect the document to the collection
Look for the customer, collection location, job reference, manifest reference, dates, and processing organization. For each asset, match the manufacturer serial and your internal asset tag. Where a device contains multiple drives, the report should make that relationship clear.
Read the method and the result
A status such as “processed” is too vague to explain what happened to the data. Review the media type, sanitization or destruction technique, date, verification and validation outcome, and accountable signatory. Agree on how unsuccessful or incomplete processing will be reported.
Use NIST SP 800-88 Rev. 2 as a reference for your sanitization program. Your security team should approve the applicable methods and evidence before work begins.
Close the gaps, not just the ticket
- Compare the final serial list to the signed collection manifest.
- Identify missing serials, duplicates, unreadable labels, and additional media.
- Separate completed outcomes from open exceptions.
- Confirm the final disposition and any resale settlement.
- Retain the approved report and its supporting records together.
Bring your reporting requirements.
Already have a CMDB import format, certificate template, or vendor questionnaire? Include that requirement when you scope the job.